Job Description

Job Purpose:

Report to the Governing Council, the incumbent oversees all operations, functions and activities of the organization. He is the face of the organization, responsible for giving the proper strategic direction and implementing a high-quality vision. The goal is to manage and lead the organization towards the realization of its mission.

  1. Roles & Responsibilities
  2. Be responsible for the recruitment of staff of the Secretariat.Identify, recruit, train and develop a talented team of employees who can lead critical departments and manage strategic business functions.Ensure that there is adequate staffing to carry out planned activities Responsible for ensuring availability and compliancy of all policies related to HR Management, contract management, HR strategic planning, procurement, fleets, security, office management and chain of communication.
  1. Be responsible for the preparation of periodic strategic plans, annual action plans and budget
  2. Ensure that the Council, following consultation with Committees, has approved a current Strategic Plan that sets the strategic direction for the Council and the Society
  3. Ensure that the Council approves an annual operating plan, incorporating all Society activities
  4. Collaborating with a TLS’ leadership team, implementing strategic plans for the Society’s development and managing relationships with stakeholders and provide quarterly written reports to the Council.
  5. Recommends and monitor timelines and resources needed to achieve the strategic goals.
  6. Develop and implement projects aimed at realizing the objectives of the Society and its strategic plans.
  7. in charge of overseeing a business’s strategic vision and leading business decisions to drive Society’s growth.
  8. Deepen and refine all aspects of communications from staff of TLS, Committees, and chapters to external relations with the goal of creating a stronger brand.
  9. Organize conferences of the Society, closely monitoring the annual calendar, reports and coordination for each session are thoroughly managed.
  10. Prepare policies, procedures, and necessary rules, for the Council and members’ approval and to implement approved plans
  11. Review existing policies on regular basis and recommend changes as appropriate
  1. Monitor Secretariat’s operations and ensure employees and Secretariat practices comply with regulatory and legal requirements.
  2. Develop the organizational culture and promote transparency and collaboration throughout the Secretariat.
  3. Ensuring that the Secretariat implements decision of the Council, assist the Council in preparation of reports and their relevant information.
  4. Ensuring that Committees, Chapters, Chapter Zones, and other relevant bodies discharge their functions smoothly by actively engage and energize TLS volunteers,  members, event committees, TLS Members, partnering organizations, and funders
  5. Develop, maintain, and support the Governing Council; serve as ex-officio of each committee, seek and build Council involvement with strategic direction for both ongoing local operations and international relations.
  6. Responsible for ensuring that members’ records and database are updated and stored.
  7. Responsible for proper management and administration of the Secretariat.
  8. Identify potential risks and opportunities within the organization and its environment to protect business interests.
  9. Builds partnerships with stake holders, establishing relationships with the funders and relevant authorities for the benefit of the Society without jeopardizing the autonomous of the Society.
  10. Be an external local and national presence that publishes and communicates program results with an emphasis on the successes of the local program as a model for regional and national replication
  11. Oversee all aspects of the Society’s operations and financial management.
  12. To manage and administer the Secretariat and TLS’s assets in accordance with the highest professional standards.
  13. Ensure both, tangible and intangible assets of the Society are adequately protected and maintained and are not subject to unnecessary risk.
  14. Ensure that, an annual budget for the next fiscal year is presented to the Council for approval in December of each year, which budget shall:
  15. Allocate resources which do not deviate substantially from broadly stated organizational goals and Priorities.
  16. Correspond with the annual priorities and objectives of the Society.
  17. Contain credible projections of revenue and expenses.
  18. Separate capital and Operational items.
  19. Disclose planning assumptions, risk factors and cash flow projections; and contain expenditures which do not exceed forecasted revenues.
  20. Provide regular written reports to the Council, on the Societies’ financial situation, which specifically advice of any material change in assumptions or expected deviation in projected revenue or expenditures (Material means variances from budget that are greater than 5%).
  1. Be responsible for raising funds of the Society
  2. Oversee fundraising activities for the Society as may be approved from time to time.
  3. Act as a signing authority for the Society in accordance with approved policies.
  4. Expand local revenue through managing all innovative measures for generating and fundraising activities to support existing program operations and regional expansion while simultaneously retiring building debt.
  5. Design the Society and complete the strategic business planning process for the program expansion into new markets, garner new opportunities, Planning & establishing New Business.
  6. Ensure effective systems to track scaling progress, and regularly evaluate program components, to measure successes that can be effectively communicated to the Governing Council, funders, and Society members.
  7. Responsible for the preparation and communications of comprehensive strategic plans, annual action plans and budget.
  8. Reporting on revenue and expenditure.
  1. Be the Secretary to the Council
  2. To be the secretary to the Council and be accountable to the Council
  3. Ensure effective administration of the council through the provision of timely packages for the council meetings and proper minutes and reports of the council’s deliberations
  4. Ensure that the council is fully informed on all relevant matters at and between the council meetings which communication shall contain appropriate information to allow members to be adequately informed of issues and trends affecting the legal profession, both locally, regionally and internationally; and
  5. Assist the Council and Committees in ensuring effective governance, through the appropriate implementation of members’ directives from General meeting, the existence of up to date policies and procedures for the Council and Committees, maintain approved terms of reference of all committees and effective financial management.
  1. Be accountable to the Council
  2. Updates the Governing Council on the status of implementation for each action plan which has been agreed in previous meetings and communicate the same t the ex-com.
  3. With the approval of the Council, attend and represent the society at regional and international meetings.
  4. As a person responsible for the public image of the Society, present that image in a credible way to advice the Society’s strategic direction.
  5. Ensure that:
  6. There is an accurate and effective communication strategy in place both with members of the Society and with the public.
  7. There is effective public relations strategy in place.
  8. Information regarding Council decision is readily available to members of the society (and the public as directed);
  9. By directives or in consultation with the Council make public presentations on matters of the Council policy.
  10. External relationship with government, (including the Advocates Committee and the Council for Legal Education), Legal Aid Network, Judiciary, donors, NGOs and other partnerships are developed and maintained with maximum effectiveness; and
  11. Potentials for external relationship and partnerships are identified and developed.
  1. Perform any other duties for the proper management and administration of the affairs of the Society.

2.0 Key Performance Indicators:

  • Improved Leadership
  • Sound financial performance to run affairs of the institution
  • Satisfactory organization performance
  • Stakeholder engagement and satisfaction
  • Institutional growth and prosperity in all levels
  • Progressive innovation

2.1 Decision Making:

  1. Nature of Decisions: Long term:

Decisions at this level are long time in nature and impact the organization on a strategic plan. Decisions have a time horizon spanning the entire strategic plan period.

  1. Area Coverage: Countrywide:

Decisions made by this position impact the entire organization in the whole country.

  1. Consequences of error: Long term:

The decisions required by this job impact the Society at internal and external stakeholder level, with major budgetary and institutional development Implications. Errors – Whether these are to do with internal decisions or decisions impacting external stakeholders may fundamentally affect organizational long- term operations and require inputs from multiple parties, including the job holder, to be resolved.

  1. Interpersonal Skills: Strategic:

Internal and external contacts with stakeholders that promotes the strategic interests of the organization

2.2 Creativity and innovation: High impact:

Effective performance of the jobs requires focusing on continuous improvement of organization’s performance. It entails researching/gathering a broad range of knowledge/information on how to enhance performance. Requires keeping a constant eye on global trends in areas that advance organizations’ strategic goals. The job may entail re- engineering business model entirely in order to achieve its strategic objectives. Nature of the job is that over 60% of it will involve focusing on new and better ways to work. Lack of creativity and innovation would have impacts to organizational level and beyond.

  • Key Relationships:
  • Internal: The Council, Staff and Committees
  • External: Government, Judiciary, NGOs Donors and other Law Societies

4.0 Key Competences:

  1. Proven experience in managing an office in similar position or its equivalent.
  2. Proven good moral standing in the Society.
  3. Experience in developing profitable strategies and implementing vision.
  4. Strong understanding of corporate finance and performance management principles
  5. Familiarity with diverse business functions such as marketing, PR, Finance etc.
  6. In-depth knowledge of corporate governance and general management best practices
  7. Outstanding organization and leadership skills
  8. Analytical abilities and problem-solving skills
  9. Excellent Communication and public speaking skills

Qualifications

  • Is an advocate of the High Court of Tanzania and the courts subordinates thereto, with at least ten (10) years of practice.
  • Possess a minimum of a master’s degree in Laws, business administration or a related field.
  • Demonstrated experience of managing duties of similar position for more than five years.
Calendar
August 2022
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